Meeting Planners Toolkit
The following information is a collection of materials frequently requested from our meeting planners and convention clients. We hope it helps you plan your perfect event in the Fredericksburg Region.
Below are several descriptions available should you need a brief write-up about our destination.
Planning a meeting, conference, convention, reunion or wedding in Fredericksburg? Let us help you welcome your attendees and guest to the Fredericksburg area by providing complimentary visitor packets for your registration table. Packets include a regional Visitor Guide covering the City of Fredericksburg and the counties of Stafford and Spotsylvania, a map and a dining guide for the historic district.
- Obtain price quotes based on planner’s specifications for hotels and venues
- Arrange site inspections
- Provide organization with attendees packets with information on dining, shops and local attractions
- Provide a welcome letter from local official
- Provide images via pressroom on VisitFred.com
- Provide a DVD on Fredericksburg
- Provide editorial copy for inclusion in promotional materials
- Provide local vendor and supplier contacts:
- Events at non-traditional venues
- Sightseeing tours
- Decorating supplies and rental
- Tour guide services
- Ground transportation
- Themed events
- Day trips