The following information is a collection of materials frequently requested from our meeting planners and convention clients.  We hope it helps you plan your perfect event in the Fredericksburg Region.

Informational Packets

Planning a meeting, conference, convention, reunion or wedding in Fredericksburg?  Let us help you welcome your attendees and guest to the Fredericksburg area by providing complimentary visitor packets for your registration table.  Packets include a regional Visitor Guide covering the City of Fredericksburg and the counties of Stafford and Spotsylvania, a map and a dining guide for the historic district.

Services Offered

  • Obtain price quotes based on planner’s specifications for hotels and venues
  • Arrange site inspections
  • Provide organization with attendees packets with information on dining, shops and local attractions
  • Provide a welcome letter from local official
  • Provide images via pressroom on
  • Provide a DVD on Fredericksburg
  • Provide editorial copy for inclusion in promotional materials
  • Provide local vendor and supplier contacts:
    • Events at non-traditional venues
    • Sightseeing tours
    • Catering
    • Decorating supplies and rental
    • Tour guide services
    • Ground transportation
    • Themed events
    • Entertainment
    • Day trips

Contact Victoria Matthews at 540-372-1216, 800-260-3646 or email

Last Updated:
March 9, 2021